Notion GTD – Tailored Solution for Business Efficiency
Boost your organization with custom Notion workspace - for task management, knowledge base, and process optimization - professionally designed, built, and supported
The Impact of Notion GTD Solution
- Maximizing the features and capabilities of Notion
- Tailored internal platform to streamline management of clients, operations, projects and tasks across teams
- Centralized and controlled knowledge and content that support marketing efforts
- Standardized business and organizational processes with built-in accountability
- Scalable to meet every new need and demand
In today's fast-paced competitive environment, businesses and teams need smart, flexible, powerful and easy to use tools. Like Notion.
Our Notion GTD method maximizes Notion’s capabilities while providing unique customization for each client – businesses, teams, freelancers, and others.
We design, build, and support Notion GTD solutions that align perfectly with your specific business needs, creating unified systems that grow with your organization.
GTD Based
Implementing the GTD (Getting Things Done) methodology by David Allen, to execute and control all your business actions.
SB Oriented
Embedding the Second Brain framework by Tiago Forte, to organize and utilize information and evolving knowledge.
How Notion GTD Works
Our Notion GTD solutions are structured and designed specifically and exclusively for every client’s, but they all start from the same point – the establishment of multi-layered functional Notion databases that are connected and related:
- Entities – clients, areas, departments
- Operations – the different activities for each entity
- Projects – collections of action items within operations
- Tasks and Subtasks – specific todos and assignments
Just after mapping this core structure to serve your goals, we start fine-tuning the interface, workflows, and views until the system perfectly fits your organization’s specific needs, demands, style and expectations.
Enjoy the Experience
We’ve successfully characterized and designed organizational solutions for companies of all sizes across industries:
- Cellcom (Cellular provider) – Intranet system in dedicated system
- Migdal (Insurance company) – An agent workspace in Microsoft technologies
- Aroya (Fintech start-up) – Operational infrastructure using Google and Monday tools
- Babi (Real estate company) – Transaction management system in Notion
- RMCM (Consulting team) – Client, project, and task management system in Notion
Screens from RMCM workspace
Why Notion?
While the methodology we implement for you works perfectly on various platforms (Trello, Asana, SharePoint, Monday to name a few) we find Notion as an ideal platform for developing customized management solutions for businesses and teams.
With our tailored Notion GTD Solution your workspace becomes a central hub where teams collaborate effectively, information flows seamlessly, and work happens efficiently. It happens quickly within a fair budget.
Who Can Benefit From Notion GTD?
- Small businesses
- Departments and teams
- Project managers
- Consultants
- Freelancers
- Bloggers and content managers
And others.
Our Process
Phase 1: Research and Understanding
We conduct multiple video sessions with key stakeholders to gain a comprehensive understanding of:
- Your products, marketing environment, sales and service processes
- Internal organizational processes, information, and data needs
- Requirements and expectations at department, team, management, and end-user levels
Phase 2: Solution Development
We analyze what we’ve learned and develop a solution that addresses three core challenges:
- How information is structured within the system
- How information is displayed in the system
- How information is managed in the system
The solution includes:
- Databases and their relationships
- Content hierarchy
- Management dashboard
- Admin dashboard
- User page
- Forms
- Templates
- Automations
- Input processes
- Monitoring and archiving processes
During this phase, we will have 2 presentations:
- The solution concept
- The complete solution design
Phase 3: Solution Building
- Setting up the development workspace
- Configuring demo accounts – admin, manager, user
- Building databases
- Entering data for development (demo or real data)
- Building all components and functionality
- Testing
- Delivery
You also have the option to build the solution yourself following our design from phases 1 and 2, with our professional guidance.
Phase 4: Professional Support and Operations
- Data entry guidance (essentially organizational implementation)
- Executing new tasks and requirements
- Periodic system health checks
- Additional support as needed
How to Get Started?
- Receive and approve a customized price quote
- Schedule a kick-off meeting
- Begin the research phase
- Progress through implementation
- Launch your custom Notion workspace
- Continue with professional support as needed
Pricing Options
Fixed-Price for planning and implementation
- Research and solution development (21 work days)
- Solution building (21 work days)
Hourly rate for ongoing Support
- Hourly rate model with discounted rates for pre-purchased hour packages (Bank of hours)
Your specific pricing will be customized based on the complexity of your organizational needs and the scope of the implementation.
Why Choose Our Notion GTD Solution?
- Proven methodology based on extensive experience developing organizational systems across industries
- Multi-disciplinary expertise in business processes, information architecture, and Notion’s full capabilities
- Custom-tailored approach that precisely matches your organizational structure and workflows
- Growth-oriented design that accommodates future expansion and evolving needs
- Comprehensive support from initial design through implementation and ongoing operations
FAQ
Can we use Notion for our entire organization, or is it better for specific departments?
That is a question that we can only answer after we have a deep understanding of the organization.
Generally, we aim for a wide solution, but a tailored one may include some stand-alone elements.
Anyway, the client set the demands.
How long does it take to get an operative Notion GTD Solution?
Usually, a full process, from initial research to delivering a solution ready for your data takes about 42 working days (approximately 2-3 months calendar time), divided equally between the research/design phase and the building phase.
Complex organizations or unique demands may require additional time.
Do we need to hire a dedicated Notion administrator after implementation?
Not necessarily.
We design systems to be maintainable by your existing team members with proper training. For ongoing support and development, many clients choose our professional support package rather than hiring a dedicated administrator.
The right approach depends on your organization’s size and specific needs.
It’s beneficial to have team members who develop advanced Notion skills to maximize the system’s potential.
Will Notion replace all our current tools?
Some yes, but not all. Some might be integrated to the Notion GTD Solution.
